The main way the Communications Office promotes on-campus events is by featuring them on the College homepage and in our weekly newsletters to faculty, students, and staff. In some cases, information will also be sent to local traditional media outlets. While we encourage event organizers to take advantage of our services and want to highlight the many great things happening on campus, the responsibility for building an audience for any event falls on the organizer and will likely require individuals to use their own networkssocial media and otherwise.
The Communications Office only features events that are open to the entire Bryn Mawr community. If you want the Communications Office to help you promote an event, here’s what you need to do.
Reserve Your Space and Get on the Calendar
The first step when holding a public event is to reserve a space. This is done through Conferences and Events’ online room-reservation system (often referred to as Virtual EMS or just EMS).
In order for your event to show up on the College calendar, you must use one of the following event types when reserving space: Discussion, Lecture, Meeting, Performance, Special Event, Tabling, Video, or Workshop.
Once entered into EMS, an event should display on the College calendar within two business days. If your event does not, contact Conferences and Events. Now that your event is on the calendar, it’s time to contact the Communications Office about print materials.
Create a Poster and Any Other Print Materials
You have to have a poster for us to consider featuring your event. This is because we use the poster to enhance the calendar entry, as seen in this example. Robin Parks (firstname.lastname@example.org) is the contact for getting a poster made. For details on getting a poster made, go here.
If you have the Communications Office assist you in making your poster, we will coordinate internally to get the poster into the calendar entry. If you create your own poster, you will have to send it to us at email@example.com for us to consider using it.