Bryn Mawr College

Essential Information for Tutors

Tutoring Administration / Head Tutors / Time Sheet Information / Payroll / Questions

Read through this information thoroughly. As a tutor, you are responsible for knowing this information and adhering to the rules and policies.

Tutoring Administration

•  The Head Tutor will assign you a tutee based on the information that you turned in when you signed up to be a tutor. She will call or email you. It is your responsibility to respond promptly to the Head Tutor to let her know whether you can take on a particular tutee. Once you have agreed to tutor someone, this will be noted on the Head Tutor's assignment log. Please make sure that the Head Tutor has your up-to-date contact information.

•  Your email inbox should be checked every day, as this is how tutoring requests will be submitted to you. At a minimum, you should check your email for requests on Mondays, Wednesdays, and Fridays.

•  A tutee should expect to hear about her tutor request within 48 hours of submitting her tutor request form. If you are unable to take on a tutee, you should contact your Head Tutor as soon as possible.

•  If a tutee does not respond to your efforts to contact her, let your Head Tutor know as soon as possible.

•  You should keep the Honor Code in mind when working with your tutees. You should not correct assignments. Rather, you should help your tutees with general concepts and provide them with strategies for doing better work. You are there to support them, not to "fix" their homework. If for any reason you feel uneasy about what is expected of you as a tutor, please do not hesitate to contact your Head Tutor and Dean Evan.

•  If a tutee needs to cancel her appointment with you, she should inform you of the cancellation 24 hours before the appointment. If a tutee makes a habit of canceling at the last minute, you have the right to discontinue tutoring her. Similarly, if a tutee is late, you have the right to leave after waiting 15 minutes past the appointment time. Please notify your Head Tutor if you are no longer able or willing to tutor a tutee.

• If a tutee is more than 15 minutes late, you are not expected to continue waiting. You may put the 15 minutes you waited on your time sheet. * You will not be paid for waiting longer than 15 minutes.

•  When you are filling out your time sheet, you should feel free to include prep time.

•  Take some time to become familiar with the Tutoring website and refer others to it as well: www.brynmawr.edu/deans/tutoring.shtml

•  If you have not tutored previously in your academic career, the link below contains useful information for structuring your sessions, setting an agenda, tutoring techniques, learning styles, etcetera:

www.trcc.commnet.edu/ed_resources/tasc/Training/Online_Training.htm

 

Head Tutors

Sanda Win - Biology, Chemistry & Physics

Jacqueline Fatseas - French & Spanish

Dena Feldman - Mathematics

Margaret Miller - Chinese, Computer Science, Economics, German, Greek, Hebrew, Italian, Latin, Psychology, Psychology Statistics & Russian

 

Time Sheet Information

•  Effective Fall 2006, all students are to fill out an electronic time sheet. Payroll will no longer accept handwritten time sheets. Student time sheets are available on Payroll's website under Forms.

• Effective Fall 2006, the Dean's Office will no longer retain copies of tutor time sheets. It is solely the responsibility of the student to maintain an accurate log of hours worked. Any discrepancies should be discussed with the Student Employment Office.

•  Payroll schedules are generated by the Payroll Office. This document is online, and the Dean's Office has extra copies.

•  Dean Raima Evan, Anne Marie McElwee, and Joann O'Doherty can all sign your time sheet. Anne Marie McElwee is the primary contact.

•  You need a signature on your time sheet to authorize Payroll to release funds for the hours you worked.

•  Once your supervisor signs your time sheet, time sheets are to be submitted in the Campus Center, Box 1680A.

•  Students are only permitted to work 17.5 hours for all campus jobs.

 

Payroll

•  Tutoring employment is set up each semester. Faculty recommended students and returning tutors will be contacted via email the following semester to fill out the required paperwork.

•  All new hires, with the exception of Dining Services workers, must report to the Student Employment Office during business hours or by appointment before being placed on the payroll. You will be asked to complete several forms and provide documentation to satisfy IRS and INS requirements, including:

•  Your original social security card. A receipt from a Social Security office indicating you have ordered your card will be accepted. However, you must return with the card as soon as it arrives.

•  I-9 form, providing both your identity and right to work in the United States . Examples of acceptable documentation include:

•  Driver's license AND social security card

•  Passport. Appropriate visas required for non-US passport holders. NOTE: even if you provide a passport, you must still show your social security card to fulfill IRS regulations.

•  W-4 tax withholding form

•  New employees are required to enroll in direct deposit. You may use virtually any US bank or credit union and have the option of splitting your pay between two different accounts on a percentage or flat amount basis.

•  I only see one rate of pay on my check. How will I know that I am being paid for my multiple campus jobs accurately? Keep a log of your hours and compare that to the hours on your pay stub. If you are in doubt, contact the Student Employment Office, ext. 7941 or seo@brynmawr.edu

 

 

  ** If you still have questions about anything, please contact your Head Tutor, Anne Marie McElwee, or Dean Raima Evan. **