Contact Us
Undergraduate Dean's Office
Eugenia Chase Guild Hall
Lower Level
101 N. Merion Ave.
Bryn Mawr, PA 19010
Phone: (610)526-5375
Fax: (610)526-7560

deansoffice@brynmawr.edu

Office Hours
9am - 5pm
Monday - Friday

Satisfactory Academic Progress

 

Qualitative Measures
Quantitative Measures
Review by Committee on Academic Standing
Applying for Re-enrollment
Appendix: Grading Scale and Policy Regarding Repeated Courses

The following guidelines regarding satisfactory academic progress meet the standards set by the Faculty of Bryn Mawr College and those mandated by the United States Department of Education. 

1.Qualitative Measures for Satisfactory Progress toward the Degree:  Academic Standard of Work

At the close of every semester, the Committee on Academic Standing (CAS) reviews the records of all students who have failed to meet the college’s academic standard of work.  The record of any student who has received a grade below 2.0 in a course might be reviewed (see below). Upon review, students must meet the requirements set by CAS in order to regain good standing at the college. 

The Merit Rule requires that a student attain grades of 2.0 or higher in at least one half of the total number of courses taken while at Bryn Mawr. Courses from which the student has withdrawn are not considered. Covered grades for courses which the student elects to take Credit / No Credit are considered.  She may be excluded from the College at the close of any semester in which she has failed to meet this requirement and is automatically excluded if more than one-half of her work falls below 2.0 at the close of her junior year. A student who is excluded from the College is not eligible for readmission.

The Standard of Work in the Major requires that every student working for an A.B. degree maintain grades of 2.0 or higher in all courses in her major subject. No student may choose as her major subject one in which she has received a grade below 1.0 or one in which her average is below 2.0.  A student receiving a grade below 2.0 in any course in her major subject (including a course taken at another institution) is reported to the Committee on Academic Standing.  After consulting with her major department, the Committee may require her to change her major.    At the end of the junior year, a student having a major subject average below 2.0 must change her major. If she has no alternative major, she is excluded from the College and is not eligible for readmission.

Repeated Failure:  A student who has incurred a grade of 0.0 or NC following a previous 0.0 or NC will be reported to the Committee on Academic Standing. 

Deterioration of Work:  A student whose work meets these specific standards but has deteriorated will be reported to the Committee on Academic Standing.

2. Quantitative Measures for Satisfactory Progress Toward the Degree

Students may request exceptions to these quantitative measures by petitioning their deans or the Special Cases Subcommittee of the Committee on Academic Standing.  Only the records of those students who fail to meet these standards or to secure an exception will be reviewed at the close of the semester by the full Committee on Academic Standing (CAS).   Upon review, students must meet the requirements set by CAS in order to regain good standing at the college. 

Units: 

Thirty-two units are required to complete the A.B. degree. Students normally carry a complete program of four courses (four units) each semester and are expected to complete the full-time course of study in eight enrolled semesters. A student may register for 3.0, 3.5, 4.5 or 5.0 units per semester with the approval of her dean.  To enroll in 5.5 units, she must also secure the permission of the Special Cases Subcommittee of the Committee on Academic Standing.

Pace:

Full-time students must earn a minimum of fifteen units before the start of the junior year.  These units may include transfer credits.  At the end of her second, third or fourth semester, any student who is unable to present to her dean a viable plan to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.  

All students must be on pace to complete the A.B. degree within 150% of the standard thirty-two units.  To meet these guidelines, students must complete at least 67% of all courses attempted in any single semester and at least 67% cumulatively.  Courses in which a student has earned the following grades for any reason, including non-attendance, will count as units attempted but not completed:  W (withdrawal), 0.0 (failure), NC (a failure earned in a course taken credit / no credit), or NGR (no grade). Officially dropped and unofficially audited courses count as neither units attempted nor completed. Courses in which a student has earned a grade of UI (unauthorized incomplete) or I (incomplete) will not be counted as a unit attempted until the final grade has been assigned. These standards apply to students enrolled in dual degree programs. The maximum time frame for a transfer student may not exceed 150% of the thirty-two units minus the number of units accepted for transfer at the point of matriculation. Any student who is unable to meet this expectation may petition her dean for an exception. 

Acceptance into a Major Program: 

By the end of the sophomore year, every student must have declared a major.  At the end of her fourth semester, any student who has failed to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

Completion of requirements

Before the start of the sophomore year, all students must have completed the Emily Balch Seminar Requirement.  At the end of her second semester, any student who has failed to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

Before the start of the junior year, all students who matriculated in August 2011 or later must have completed the physical education requirement.  At the end of her fourth semester, any student who has failed to meet this expectation must petition the Department of Athletics for an exception.   Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

Before the start of the senior year, all students must have completed all remaining requirements, including the distribution, foreign language and quantitative requirements, and for students who matriculated prior to August 2011, the physical education requirement.  At the end of her sixth semester, any student who is unable to present to her dean a viable plan to meet this expectation must petition the Special Cases Subcommittee of the Committee on Academic Standing for an exception.  Students who are not granted an exception will be brought to the attention of the Committee on Academic Standing.

3. Procedure:  The Committee on Academic Standing (CAS)

Every January and June, the Committee on Academic Standing (CAS) reviews the records of all students who have failed to meet the academic standards of the College or to make satisfactory progress towards the degree.  A student whose record is reviewed by CAS must meet the requirements set by CAS in order to regain good standing at the college.

Each student whose record is reviewed will receive an official report from the Committee which lays out an academic plan and specifies the standards she must meet by the end of the following semester or before returning to the College.  The student will also receive a letter from her dean. The student’s parent(s) or guardian(s) will receive a copy of this report and letter.

Any student previously in good standing whose record has been reviewed will be put on academic probation the following semester, or the semester of her return if she has been required to withdraw.   If the student receives financial aid, she will also receive a financial aid warning.   While on academic probation, she will be required to meet regularly with her dean and her instructors will be asked to submit mid-semester reports regarding her work.  If the student meets the standards specified by the committee, she regains her good standing.  If she fails to meet the standards, she may appeal to CAS for permission to continue for an additional semester of academic probation (and, if appropriate, for a semester of financial aid probation).   Her appeal should specify the reasons she failed to make satisfactory academic progress (such as health issues, family crises, or other special circumstance) and the changes that have taken place that ensure that the she can make satisfactory progress in the upcoming semester.  The student may supply documentation to support her appeal.

Any student whose record is reviewed by CAS or who appeals to CAS for an additional semester of probation may be required to withdraw from the College and present evidence that she can do satisfactory work before being readmitted on probation. A withdrawn student may not register for classes at the College until she has been readmitted.  The CAS may also recommend to the president that the student be excluded from the College. An excluded student is not eligible for readmission to the College.

4.  Re-enrollment process for students who have been required to withdraw

A student who has been required by the CAS to withdraw may apply to return on probation when she has met the expectations set by the CAS and can demonstrate that she is ready to do satisfactory work at the college.  Students who hope to return in September must submit a re-enrollment application and all supporting  materials by May 1. Those who hope to return in January must submit their application and materials by November 1.  Re-enrollment applications are reviewed by CAS in June and in December.   

 

Appendix:  Grading scale and policy regarding repeated courses

 

Grading Scale

Letter Grade Equivalent

Explanation

4.0

A

MERIT

Merit grades range from 4.0 (outstanding) to 2.0 (satisfactory). Courses in which students earn merit grades can be used to satisfy the major and curricular requirements.

3.7

A-

3.3

B+

3.0

B

2.7

B-

2.3

C+

2.0

C

1.7

C-

PASSING

1.3

D+

1.0

D

0.0

F

FAILING


Once reported to the registrar, a grade may be altered by the faculty member who originally submitted the grade, or by the department or program chair on behalf of the absent faculty member, by submitting a change-of-grade form with a notation of the reason for the change. Once reported to the registrar, no grade may be changed after one year except by vote of the faculty.

No student may retake for academic credit any course for which she has already earned a passing grade.  If a student retakes a course she has failed, the original registration with the grade of 0.0 or NC remains in place.  A second registration will be recorded along with the grade the student earns the second time.  Both registrations will remain on a student's record, count as "units attempted," and figure into the cumulative grade point average.