Billing Information and Payment Due Dates

Bryn Mawr College is “Green”

Bryn Mawr’s official method for sending student account billing statements is on-line by electronic billing, eBill. Our third-party on-line processor is Nelnet Business Solutions, (NBS) for eBill, one-time ePayments for student accounts, (QuikPAY), and eCashier for the Automatic Monthly Payment Plan accessed through virtual.brynmawr.edu.


Bryn Mawr College will only send bills to the student’s official Bryn Mawr College email address.


Please use the link below to find out how to:

        • Email your bill to others
        • Access electronic viewing of your bill
        • Make payment 24 hours a day, 7 days a week
        • Enroll in the Spring 2013 Monthly Payment Plan

http://www.brynmawr.edu/sfs/ampp.html

Undergraduate Payment Due Dates

Student Financial Services sends College bills (Billing Statement) by semester.

  • Fall Semester Bills are sent during the first week in July. Payment or Payment Plan Enrollment is due on or before August 1.
  • Spring Semester Bills are sent during the first week in December. Payment or Payment Plan Enrollment is due on or before January 2.

Monthly bills are sent to accounts with outstanding balances. No student is permitted to attend classes, or enter residence until payment of the College charges is made each semester. No student may register at the beginning of a semester, graduate, receive a transcript, or participate in room draw until all accounts are paid.

Payment Plan Options

 

 

 

Monthly Payment Plan (By Semesters)


We are pleased to be working with NBS so that we may continue our commitment to offering the best possible services to our students and their families.

http://www.brynmawr.edu/sfs/ampp.html

Prepaid Plan  (For Undergraduates Only)

 

  • Two prepaid tuition plans are offered by Bryn Mawr College to those students who are NOT receiving Financial Aid. These plans offer NO tuition increases for four (4) years. Payment for all four (4) years must be paid in full by August 1 before the freshman year. The pre-paid plans can be utilized for Tuition only, or for Tuition, Fees, and Room and Board. This does not pertain to the Student Government Fee.
  • A credit for all four years' tuition, or tuition, fees, room and board will be placed on the account. Each semester's bill will reflect only that semester's credit.
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Paying Your Bill

 

To pay by check:

    • Payment by paper check should be in U.S. dollars, drawn on a U.S. bank, payable to Bryn Mawr College. Do not post date checks. Be sure to include student ID number on the check.

      Mail your checks to:

                  Bryn Mawr College

                  Attn:Controller's Office - Student Payment

                  101 North Merion Avenue

                  Bryn Mawr, PA  19010-2899

To pay in person at the College:

    • Bring your payment (check or cash) to the OneStop desk, 1st Floor Guild, Monday-Friday 9:00 a.m. to 5:00- p.m.

To pay with a credit card:

    • Credit cards may be used to pay tuition, fees or room and board via the College’s electronic billing and payment processor, Nelnet Business Solutions (NBS). The credit card companies will assess a 2.75% service fee. The link is http://www.brynmawr.edu/sfs/ampp.html 

To wire funds:

    • Call 610-526-5500 for instructions.

To make payments from outside the United States:

Banking Information

  • Bryn Mawr College is located within walking distance to local and national banks to accommodate student banking needs.

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Understanding the Tuition Bill (Statement of Account)

How Financial Aid Appears on the Bill

Students must complete the financial aid application process before funds can be disbursed to their student account. Estimated awards are not finalized and cannot be disbursed. Wages earned through Federal Work Study or campus employment are paid directly to the student on a bi-weekly basis and are not applied toward the bill. Grant and loan funds are disbursed to the student's account one-half in the fall and one-half in the spring. The earliest that federal grant and loan funds can be disbursed is ten days before the start of classes each term.

Students must accept, reduce, or decline their grants and loans online at virtual.brynmawr.edu using their Bryn Mawr user ID and password. 
Visit: http://virtual.brynmawr.edu

 

Grants/Scholarships: Bryn Mawr Grants and Scholarships will be credited prior to billing. State grants and outside scholarships are credited upon receipt of the funds from the state agency or private donor.

Federal Perkins Loan: First-time borrowers must sign a Perkins Master Promissory Note (PMPN) and complete Perkins Loan Entrance Counseling before funds can be credited.

Federal Direct Stafford Loan: First time borrowers must sign a Federal Direct Stafford Master Promissory Note (MPN) and complete a Federal Direct Stafford Loan Entrance Interview before funds can be credited.

Federal Direct PLUS Loan: Parents must sign a Federal Direct PLUS Master Promissory Note (MPN) before funds can be credited.

Federal Work Student and Campus Employment: Wages earned are paid directly to the student on a bi-weekly basis and are not applied toward the bill.

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Credit Balance Refunds


When a student account has a credit balance created by an over-payment and/or disbursement of financial aid, a student is eligible for a refund.  If the overage resulted from disbursed Federal funds; such as Direct Stafford Loans, Direct Plus Loans, Perkins Loans, Pell Grants or Supplemental Educational Opportunity Grant (SEOG), the refund will be routinely processed.   Requests to retain the credit balance on the student’s account, must be sent to Student Financial Services in writing.


Student Financial Services processes refunds once a week, and the Controller’s Office distributes them as a paper check or direct deposit to a checking or savings account.  Direct Deposit is  the College’s recommended method to receive refunds.  To open direct deposit, the Direct Deposit Authorization form is found on the Controller’s Office website at: 

http://www.brynmawr.edu/controller/DirectDepositformupdated42010.pdf


The Refund Request form is found on the Student Financial Services website at


http://www.brynmawr.edu/sfs/documents/Student_refundrequest_711.pdf

 

 

 

Withdrawals

College Withdrawal Policy

Students will be refunded 100% of their previously paid tuition, room and board, and college fee if the Registrar receives written notice that the student has withdrawn from the College or begun a leave of absence before the first day of classes.

Students withdrawing from the College or embarking on a medical or psychological leave of absence on or after the first day of classes, refunds of tuition, room and board occur according to a pro rata schedule up to 60% attendance. No refunds are processed for withdrawals after 60% of the semester. Fall and spring breaks are not included in the calculation of refund weeks. Note that Student Government Association dues and the health insurance portion of the college fee are non-refundable.

The date the student began the withdrawal process by contacting the Dean's Office orally or in writing is considered the date of withdrawal for College refunds and for the return of Title IV funds. When a student continues to attend classes or other academically related activity after beginning the withdrawal process, the College may choose to use the student's last date of documented attendance at an academically related activity as the date of withdrawal. For a student who leaves the College without notifying the College of her intent to withdraw, the College normally uses the student's last date of documented attendance at an academically related activity as the date of withdrawal. If that date cannot be ascertained, the College will consider the midpoint of the enrollment period to be the date the student withdrew.

Funds are returned when the Deans Office notifies the Registrar and the Registrar then notifies Student Financial Services. Once the notification has been received funds are, by law, first returned to all Federal Agencies (see below). Students and families should expect to receive their refund within six weeks of the official date of withdrawl.

Tuition Refund Schedule

Students who withdraw or take a leave of absence will be refunded per the schedule outlined below. It is important to note that the official withdrawal date for a student is established by the date that the Registrar receives written notice of her intent to withdraw.

Students will be refunded 100% of their previously paid tuition, room and board, and fees if the Registrar receives written notice of an official withdrawal before the first day of classes. If a student officially withdraws on or after the first day of classes, refunds occur on the following schedule:

Week 1                            95%

Week 2                            90%

Week 3                            85%

Week 4                            80%

Week 5                            75%

Week 6                            70%

Week 7                            65%

Week 8                            60%

Student Government Association dues are non refundable. Fall break and spring break weeks are not included in calculating refunds.

Refund Request Form

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When a Student Withdraws: Treatment of Title IV Federal Aid When a Student Withdraws

This policy applies to all students receiving Federal Pell Grants, Federal Stafford Loans, Federal PLUS Loans, Federal Supplemental Educational Opportunity Grants (FSEOG), Federal Perkins Loans, Federal Iraq Afghanistan Service Grants, and in some cases, state grants.

When a recipient ot Title IV Federal grant or loan assistance withdraws or takes a leave of absence from the College during the semester, the College must determine per a federal formula, the amount of federal aid that the student may retain as of the withdrawal date. Any federal aid that the student is eligible to receive, but which has not been disbursed, will be offered to the student as a post-withdrawal disbursement. Any federal aid the student is not eligible to receive according to the federal refund policy will be returned to the federal goverment.

The student is entitled to retain federal aid based on the percentage of the semester she has completed. As prescribed by federal formula, the College calculates the percentage by dividing the total number of calendar days in the semester into the number of calendar days completed as of the withdrawal date. Fall and spring breaks are excluded as periods of nonattendance in the enrollment period. Once the student has completed more than 60% of the semester, she has earned all of the Title IV assistance scheduled for that period.

The amount of Title IV assistance not earned is calculated by determining the percentage of assistance earned and applying it to the total amount of grant and loan assistance that was disbursed. The amount the school must return is the lesser of:

  • the unearned amount of Title IV assistance

  • or the institutional charges incurred for the period of enrollment multiplied by the unearned percentage.

The order of return of Title IV funds is:

  • Unsubsidized Federal Stafford Loans

  • Subsidized Federal Stafford Loans

  • Federal Perkins Loans

  • Federal PLUS Loans (Parent and Graduate PLUS)

  • Federal Pell Grants

  • Federal Iraq Afghanistan Service Grants

  • Federal Supplemental Education Opportunity Grants (FSEOG)

  • Other Title IV assistance

If the College has issued a refund of Title IV funds in excess of the amount the student has earned prior to the withdrawal date, the student is responsible for repaying the funds. Any amount of loan funds that the student (or the parent for a PLUS Loan) has not earned must be repaid in accordance with the terms of the promissory note, that is, the student (or parent for a PLUS Loan) must make scheduled payments to the holder of the loan over a period of time. Any amount of unearned grant funds is called an overpayment. The amount of a grant overpayment that the student must repay is half of the unearned amount. The student must make arrangements with the College or the Department of Education to return the unearned grant funds.

The calculation of Title IV Funds earned by the student has no relationshp to the student's incurred charges. Therefore, the student may still owe funds to the College to cover unpaid institutional charges.

A leave of absence is treated as a withdrawal and a return of Title IV funds may be calculated. A student may take a leave of absence from school for not more than a total of 180 days in any 12-month period.

The calculation of the TItle IV refund will be done by the Office of Student Financial Services.

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Deadlines for Returning Title IV Funds

The amount of the refund allocated to the Federal Stafford Loan and Federal PLUS Program will be returned by the College to the appropriate lender within 60 days after the student's withdrawal dates, as determined by the school.

The amount of the refund allocated to Federal Pell Grant, Federal SEOG, and Federal Perkins will be returned by the College to the appropriate federal program accounts within 45 days of the date the student offically withdrew or was expelled, or within 45 days of the date the College determined that the student had unofficially withdrawn.

The amount of the refund, if any, allocated to the student will be paid within 45 days of the student's withdrawal date or, if the student withdrew unofficially, the date that the Dean's Office determined that the student withdrew.

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Treatment of College Grants

When a Student Withdraws the amount of College grant funds a student will retain is based on the percentage of the period of enrollment completed.

Treatment of State Grants

When a Student Withdraws

The amount of the state grant funds a student will retain is based on the individual refund policy prescribed by the issuing state.

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Tuition Refund Insurance

Bryn Mawr College makes available to its undergraduate students, the Tuition Refund Plan (TRP), an optional insurance program offered by A. W. G. Dewar, Inc. The plan is intended to minimize the financial loss if a student must withdraw from the College for medical reasons. The plan complements Bryn Mawr's refund policies. Bryn Maw College's refund policy is in compliance with Federal Regulations and is detailed in the Undergraduate College Catalogue. To learn more about this policy access: www.collegerefund.com or email: trp@dewarinsurance.com. For direct contact call  617-744-1555 or write: A. W. G. Dewar, Inc., Four Batterymarch Park, Quincy, MA 02169. A complete application and premium must be returned to Dewar before the opening day of classes.

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GRADUATE STUDENTS

Withdrawal and Refund Policy
Withdrawing from a class or classes may affect the amount of financial aid you are entitled to receive. Financial aid awards are based on the number of units you are enrolled in per semester and a change to your enrollment could change your financial aid award. If you intend to completely withdraw, you must submit written notice to your Dean. Bryn Mawr’s refund policy will be applied if you receive institutional funds and withdraw completely from your courses. This policy requires Student Financial Services to determine if a portion of your institutional funds should be returned to the awarding program. Federal financial aid refund and repayment policies will be applied if you receive federal financial aid funds and withdraw completely from your classes. These federal policies require Student Financial Services to determine if a portion of your financial aid must be returned and/or repaid to the Title IV programs. Per federal regulations, the Return of Title IV Funds Policy will be applied to all students who receive federal financial aid funds and completely withdraw from classes at or before the 60% point of the semester. Students must “earn” the financial aid that is received. The amount of aid earned is determined by the length of time you are enrolled. If you withdraw during the 60% period, you should expect that a portion of your financial aid funds will need to be returned. If you withdraw after the 60% point of the semester, you will have earned 100% of your financial aid funds. If a refund or repayment is required, federal funds will be returned to the programs in the following order:

  • Direct Unsubsidized Stafford Loans

  • Direct Subsidized Stafford Loans

  • Federal Perkins Loans,

  • Direct Graduate PLUS Loans

  • other Title IV programs

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Graduate Student Rights and Responsibilities
Students have the right to know:

  • The Student Financial Services location, hours and counseling procedures.

  • The financial aid programs available at Bryn Mawr College.

  • The application procedures and deadlines.

  • The criteria for selecting financial aid recipients.

  • The criteria for determining need.

  • The method for determining the amounts and
    types of awards.

  • The costs that were considered in determining eligibility for aid.

  • The method and timing of financial aid payments.

  • The basis for determining satisfactory academic progress to continue receiving financial aid and what happens when progress
    is not made.

  • The portion of aid that must be repaid, the portion that is grant, and the portion that must be earned through employment.

  • If offered a Federal Work Study award, the nature of the job, the required number of work hours, job duties, the pay, and the method and timing of payments.

  • Financial aid applications are confidential. Information concerning financial aid applicants will be released only to agencies that require
    the information for scholarship considerations and only when authorized by the student.

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Students are responsible for:

  • Completing all application forms accurately
    and submitting them on time to the appropriate
    place.

  • Providing all documentation, verification, corrections and/or other scholarship information requested by Student Financial Services or other scholarship agencies.

  • Reporting enrollment changes to Student
    Financial Services

  • Reading and understanding all forms that are
    distributed and retain copies.

  • Performing the work that is agreed upon if a work-study position is offered and accepted.

  • Reporting name and address changes directly to the Registrar and lenders of all educational loans received.

  • When filing U.S. taxes, include as taxable income all grant aid that exceeds the cost of tuition, fees, books and supplies

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Billing Information and Payment Due Dates for Graduate School of Social Work Students and Postbaccalaureate Students

Student Financial Services sends College bills (Statement of Account) by semester.

  • Summer session I and II bills are sent approximately 2-3 weeks before classes begin for each session.  If you are enrolled for both summer sessions, you will be billed separately for each session. Full payment is due on or before the first day of class.

  • Fall Semester Bills are sent during the third week in July. Payment or Payment Plan Enrollment for the semester is due on or before the first day of class.

  • Spring Semester Bills are sent during the third week in December. Payment or Payment Plan Enrollment for the semester is due on or before the first day of class.

Monthly bills are sent to accounts with outstanding balances. No student is permitted to attend classes until full payment of all College charges is made each semester. No student may register at the beginning of a semester, graduate, or receive a transcript until the account is paid.

 

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Consumer Information

Non-discrimination Policy

Bryn Mawr College does not discriminate on the basis of race, color, religion, national or ethnic origin, sexual orientation, age or disability in the administration of its educational policies, scholarship and loan programs, and athletic and other College administered programs, or in its employment practices.

In conformity with the Civil Rights Act of 1964, as amended,
it is also the policy of Bryn Mawr College not to discriminate
on the basis of sex in its educational programs, activities or
employment practices. The admission of only women in the
Undergraduate College is in conformity with a provision of the
Act. Inquiries regarding compliance with this legislation and
other policies regarding nondiscrimination may be directed to
the Equal Opportunity Officer, who administers the College’s
procedures, at 610-526-5275.

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